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The Divide Horsemen's Association is interested in
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DIVIDE HORSEMEN'S
ASSOCIATION
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ARTICLE
I The
name of the Association shall be Divide Horsemen’s Association,
hereinafter referred to in these Bylaws as the Association. The
objectives of the Association are: A:
To establish, expand and protect new and existing equestrian and hiking
trails on the Divide. B:
To develop and maintain an equestrian facility which all area horsemen
or groups can use for a fee. C:
To promote interest in horses, horsemanship and to bring people together
to share this common interest. D:
To aid and support activities concerning the welfare of horses and
support the needed civic duties in order to do so. E:
To support and preserve the Rural Lifestyle on the Divide. ARTICLE II
A:
Annual dues are due and payable on January 1st for the
ensuing calendar year. The Treasurer shall publish in the December and
June Newsletter a notice that dues are due and payable on January 1st. B:
Dues are delinquent as of February 1st and membership will be
terminated. 2.2 DUES AND ASSESSMENTS AND FUNDS Annual
dues and special assessments recommended by the Board of Directors may
be levied or changed by a majority vote of the membership present at a
regularly constituted business meeting when at least thirty (30) days
written notice is given to the membership regarding such change in dues
or levying of an assessment. 2.3 PROPERTY REPLACEMENT FUND A
property replacement fund will be created upon the development of a 2.4 EXPENDITURES A:
Any expenditure over the amount of $100.00 and under $2000 must have a
2/3 vote of the board of directors unless approved in the budget as a
necessary cost. B:
Any expenditure over the amount of $2000 must be approved by the board
of directors by a 2/3 vote, noticed to the membership and voted upon by
2/3 vote of the membership present at the general meeting. ARTICLE III
3.1 CLASSES OF MEMBERSHIP The
Association shall be composed of the following membership: A:
Adult Member: An
Adult Member of the Association shall be a person 18 years of age or
over and shall have paid such dues or fees as established by the
Association. Each adult member of the Association shall have voting
privileges, will be asked to participate in a committee of their choice,
and shall be eligible to hold any office of the Association. B:
Junior Member: A Junior
Member of the Association shall be a person under 18 years of age and
shall have paid such dues or fees as established by the Association. Age
for the purpose of the membership class shall be considered the age
attained as of January 1st of the year in which application
is submitted, as hereinafter provided, and shall not change until the
following January 1st, regardless of date of birth. Junior
Members shall have no voting privileges and will not be eligible to hold
office in the Association. C:
Merchant/Corporate Sponsors: Merchant
or Corporate sponsors shall be any business or corporation willing to be
a sponsor and affiliate of the Association. One dedicated Adult Member
(Adult being a person 18 years of age or older) of the Association shall
have voting privileges and will be eligible to hold any office of the
Association. Merchant or
Corporate Sponsor’s dues or fees will be less than those paid by Adult
members because they will be called upon for further financial, product
or in kind support of the Association. 3.2 APPLICATION FOR MEMBERSHIP A:
Any person desiring membership in the Association as an adult or junior
shall submit to an officer or Director an appropriate application for
membership, accompanied by the necessary dues. 3.3 TERMINATION OF MEMBERSHIP A:
Membership in the Association is non- transferable and shall cease upon
resignation or the death of the Member or upon non-payment of dues or
fees. B:
A Member may be suspended or expelled by a 2/3-majority vote of the
Board of Directors for failure to abide by the rules and regulations of
the Association, for unsportsmanlike conduct, or for an action, which is
opposed or detrimental to the objectives/purposes of the Association.
The Association shall deliver a 10-day written notice, so that this
Member may be allowed a closed and private hearing at a meeting with the
Board of Directors that will be called for that purpose. If a membership
is terminated, a prorated portion of the current dues shall be remitted
to the expelled Member and he/she shall have NO other rights to interest
in the Association or property held by the Association. 4.1 GENERAL POWERS A:
Subject to the limitation of the Articles of Incorporation of the Bylaws
and the Laws of the State of California as to action to be authorized or
approved by the members, all corporate powers shall be exercised by or
under the authority of, and the business and affairs of this Association
shall be controlled by, the Board of Directors. B:
The Board of Directors will have the right, power, authority to create
from the membership any committee or committees as may be deemed
necessary and advisable to promote and accomplish the purposes and
objectives of the Association. C:
The Board of Directors will have the right, power and authority to grant
unto said committees any or all of the rights powers and authority
possessed by the said Board of Directors. 4.2 OFFICERS The
elected officers of the Association shall be President, Vice President,
Secretary Treasurer, and Communications Director. The elected officers
must be members of the Association and shall constitute the Board of the
Association. The Board of Directors shall appoint other officer and
committee chairman as necessary. Directors may serve as committee
chairmen. 4.3 TERM OF ELECTED OFFICE The
term of office of the Board of Directors shall be two years. Starting
with the adoption of these said Bylaws. The Communications Director will
be an annual position and may be automatically renewed without
membership vote for a period of one additional year. A
nominating committee will submit each Board position and each candidate
must obtain a 2/3-majority vote from the current members present at a
designated meeting to gain a position on the Board of Directors.
If any less than a 2/3 of those present vote in favor of all the
candidates for a Board position, the previous Board member will remain
in the position. 4.4 REMOVAL AND RESIGNATION OF OFFICERS A:
Any member of the Board of Directors may be removed from office by a 2/3
vote of the members present at any regularly constituted meeting.
The member (or members) asking for removal or resignation of a
Board member must have been present at no less than six general meetings
in a given year. Such
action needs to be introduced as a motion at a regularly constituted
meeting. Written notice of
such action shall be distributed to the membership at least 10 days
prior to the monthly meeting. B:
Any member of the Board of Directors may resign by giving written notice
to the Board of Directors or to the President. Such resignation may take
effect at the date of receipt of such notice or at a later time
specified therein. The failure of any officer or Director to annually
attend three regular meetings of the Board of Directors shall be
construed as a resignation of that officer subject to the approval of
the Board. Any Officer appointed by the Board of Directors may be
removed by a majority vote of the Board. 4.5 VACANCIES IN THE BOARD OF DIRECTORS In
the event of a vacancy in the office of President of the Association,
the Vice President shall become President; a successor from among the
members of the Board of Directors shall be elected by a majority of the
remaining members of the Board of Directors. In the event of a vacancy
of any other member of the Board, the vacancy shall be filled by
presidential appointment, subject to majority approval of the existing
Board of Directors. The appointed Board member shall hold office until
the next regular Association meeting during which a replacement Board
member will be selected by a 2/3-majority vote by those present and
eligible to vote. 4.6 PRESIDENT The
President shall be the chief executive of the Association and shall be
subject to the control of the Board of Directors. The President shall
have general supervision, direction and control of the business and
officers of the Association. The President shall preside at all meetings
of the Association and the Board of Directors. The President shall, with
the Treasurer, or other designated Board member, sign all written
contracts authorized by the Board of Directors, and have general powers
and duties of management usually vested in the office of President of
the Corporation. He/she shall have such other powers and perform such
other duties as may be prescribed by the Board of Directors or the
Bylaws. The President is to have the understanding of the undertaking
and responsibility that was put forth to establish this club, it’s
membership and such community effort put forth to obtain properties held
by this Association and to ensure its future. It is the President’s
responsibility to remain involved with the community as per General,
County, Community or Club meetings and or membership/issues of the
Divide that could and will effect our Association and its Bylaws. 4.7 VICE PRESIDENT In
the absence or disability of the President, the Vice President shall
perform the duties of the President, and, when so acting, shall have all
the powers and be subject to all the restrictions of the President. The
Vice President shall have other powers and perform other duties as may
be prescribed by the Board of Directors including attending monthly
General, Community, or Club meetings regarding issues of the Divide that
could effect our Association and its Bylaws. 4.8 SECRETARY The
Secretary shall keep or cause to be kept, at the principal office or
such other place as the Board of Directors may order, a book of minutes
of all meetings of the Association and the Board of Directors. The
Secretary shall deliver a copy of the Bylaws and Standing Rules to each
new Board member and to all new and current members. The
Secretary shall be responsible for correspondence, minutes of meetings,
posting monthly potluck or event signage and any other documents needed
by other Board Members and shall have other powers and perform other
duties as may be prescribed by the Board of Directors including
attending monthly General, Community, or Club meetings regarding issues
of the Divide that could effect our Association and its Bylaws. The
principal address of Divide Horsemen’s Association is: P.O. Box 64
Cool, CA 95614 4.9 TREASURER The
Treasurer shall keep and maintain, or cause to be kept and maintained
adequate and correct accounts of the properties and business
transactions of the Association. The Treasurer shall deposit all monies
and other valuables in the name of, and to the credit of the Association
with such depositories as may be designated by the Board of Directors.
The Treasurer shall countersign all checks, drafts and notes of the
Association and shall pay bills duly approved by the Board of Directors. The
Treasurer shall have other powers and perform other duties as may be
prescribed by the Board of Directors including attending monthly
General, Community, or Club meetings regarding issues of the Divide that
could effect our Association and its Bylaws. 4.10
COMMUNICATIONS DIRECTOR The
Communications Director shall be responsible for production and
distribution of monthly Association newsletters, developing and
maintaining the DHA website, maintaining news contacts, keeping DHA
events in the news and developing and keeping a current DHA email/phone
list. Prior to production the Board of Directors shall review all
newsletter contents. The
Communications Director shall have other powers, including recruiting
members for Communications Committee activities, and performing other
duties as may be prescribed by the Board of Directors including
attending monthly General, Community, or Club meetings regarding issues
of the Divide that could effect our Association and its Bylaws. ARTICLE V
5.1 MEETINGS Regular Meetings
shall be called by the Board of Directors and are subject to change. 5.2 SPECIAL MEETING WILL BE SCHEDULED A: By the
President of the Board of Directors, or any two or more Directors
thereof, for the purpose of conducting extraordinary business of the
Association. B: By the
executing a petition properly signed by 20 current adult members. Two-thirds
(2/3) of the voting membership present shall constitute a quorum of the
transaction of business at any regular or special meeting. 5.2 VOTING Each
current adult member shall have one vote, and voting by proxy shall be
allowed. 5.3 MEETINGS OF THE BOARD OF DIRECTORS Regular
meetings of the Board of Directors shall be held at least once a year in
a place determined by the Board of Directors. Special Meetings of the
Board of Directors may be held at any time upon two (2) days notice in
writing or by consent of a majority of the Board of Directors and
provided an attempt to poll all of the Board of Directors was made.
Regular and special meetings of the Board of Directors shall be open
meetings and any member may attend. A
quorum consisting of a majority of the Directors shall be required for
the transaction of business except as specified in Article II Section
2.3 herein. In the absence of a quorum, the Directors may adjourn the
meeting to a specified time and place, but may transact no other
business. 5.4 PARLIMENTARY AUTHORITY The
rules contained in Robert’s Rules of Order Revised shall govern
meetings of the Association in all cases to which they are applicable,
and in which they are not inconsistent with the Bylaws or special rules
of order of this Association. 5.5
REVISIONS AND AMENDMENTS TO BYLAWS Current
Board of Directors shall propose revisions and Amendments to the
Association Bylaws. Proposed
changes must be handed out at next regularly scheduled meeting and shall
become effective when voted upon and passed by a 2/3-majority of those
present and eligible to vote at the following meeting. ARTICLE VI
Nominations
for the elected officers of the Association shall be accepted from the
Nominating Committee and from the floor at an October meeting of the
Membership. Current members of the Association are eligible to run for
any office of the Association subject to limitations in Article IV.
Nominees for Officers and Directors must have been previously contacted
and have agreed to run before their names are placed in nomination. 6.2 ELECTIONS The
election of the Directors of the Association shall take place at a
November meeting. The elections shall be by written ballot if the slate
is not accepted by the Membership at the November meeting.
An Officer shall be deemed duly elected when he/she receives a
majority of the ballots cast at the November meeting of the Membership
or a voice vote if the slate has been accepted by the Membership at the
November meeting. |